Hull: Job Vacancy with Humber All Nations Alliance LTD

Rest-Harrow Trust
16th May 2019
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17th May 2019

Hull: Job Vacancy with Humber All Nations Alliance LTD


Job Title:  Office Administrator

Purpose:

The Purpose of the Administrator:  

  • ensure proper flow of office procedures and support the office Directors and Managers by carrying out common office duties.
  • maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and clients as well as our members in person, online, and via telephone.

Duties:

The duties are, to:

  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Interact with Directors and Managers and carry out their requests, such as manage agendas/travel arrangements/appointments etc.
  • Communicate with relevant agencies to produce travel itineraries for business directors and employee events
  • Arrange meetings by scheduling appropriate meeting times, book rooms, plan refreshments, help to create agendas and take meeting notes
  • Assist in planning and arranging events, including organising catering
  • Attend workshops and conferences when requested
  • Manage correspondence (emails and mails), draft, format, print and file relevant documents and record data on special deliveries.
  • Assist with website functions and social media profiles
  • Manage reception area, answer phone calls and look after visitors
  • Maintain stock lists, order supplies, produce invoices and handle expenses and billing cycles
  • Manage staff expense requests and maintain accurate records for employee holiday requests
  • To support other staff to submit timely reports and prepare presentations/proposals as assigned
  • Supervise administrative staff and divide responsibilities to ensure performance

Office Administrator Skills and Qualifications:

  • Proven experience as an office administrator, office assistant or relevant role
  • Ability to work without supervision and with strong attention to detail;  
  • Excellent time management skills;
  • Exceptional communication skills, both written and spoken;
  • Technical skills, Including proficiency with Microsoft Office programs;
  • Strong prioritisation and organisation skills;
  • Ability to handle confidential information;
  • Strong record keeping skills; presentation skills, including welcoming guests to events;
  • Ability to multitask;
  • Excellent organisational and leadership skills;
  • Familiarity with office management procedures and basic accounting principles;
  • Qualifications in secretarial studies will be an advantage;
  • High school diploma; BSc/BA in office administration or relevant field is preferred.

Working hours

Part-time (16 hours per week), due to the nature of funding and this is Flexitime, as this is a PT post.

Closing date:

7th June 2019 at 12.00noon

Interview:

Week commencing 17th June 2019

Start Date:

1st July 2019

Salary

£14,942 p.a. – £16,000.00 pro rata for 16 hours (Depending on Experience)

For Application form:

Email: admin@hanaonline.org.uk

For hard copy, you can get one from:

44 Portland Street

Hull

HU2 8JX